Data-Use Consent and Parent/Guardian Authorization

Revision note: Sections 5 and 8 changed from consent controls to notices; section 10 restated as permission to be asked. Confirmed with counsel 2026-09-04.

This document records the choices of an adult learner, parent, legal guardian, or authorized institutional representative concerning personal information used by Skhillz Academy, LLC.

It should be presented electronically with separate controls for required processing and optional uses. It must not be implemented as one blanket checkbox.

1. Adult Providing Authorization#

• Full name
• Email address
• Telephone number
• Relationship to learner or institutional authority
• Learner name and account identifier
• Program or service
• Date and method of consent

2. Authority Confirmation — Required for Minor Accounts#

I certify that I am at least 18 years old and am the parent or legal guardian of the minor learner, or I am authorized by an eligible school or organization to create and administer the learner’s account. I understand that Skhillz Academy may request reasonable verification.

Control: Required unchecked checkbox

3. Core Service Data — Required#

I authorize Skhillz Academy to collect and use information reasonably necessary to create the account, enroll the learner, provide instruction and support, personalize learning, document progress and attendance, process payment, communicate about the Service, protect safety, secure the platform, and comply with law, as described in the Privacy Policy.

This may include identity, contact, age, grade, school, educational progress, assessments, attendance, assignments, communications, technical activity, transaction information, accommodations, and safety information appropriate to the Service.

Control: Required unchecked checkbox

If the adult does not authorize necessary processing, Skhillz Academy may be unable to create the account or provide the requested Service.

4. Sensitive and Accommodation Information — Required Only When Supplied#

I authorize Skhillz Academy to use health, disability, allergy, medication, emergency, accommodation, or other sensitive information that I provide for safety, accessibility, support, and administration. I understand that I should provide only information reasonably needed for those purposes.

Control: Contextual unchecked checkbox

5. Instructional Session Recording — Notice, Not a Choice#

Skhillz Academy delivers instruction virtually. All classes, tutoring sessions, Storytime Studio events, and related live online activities are recorded. Recording is a standard operating condition of the Service. It is not presented as a permission, because it is not one, and offering a control that cannot be honored would be misleading.

This must be presented as a notice in the account area and before enrollment, in these terms:

Every Skhillz Academy class, tutoring session and Storytime Studio event is recorded. This is not optional and it is not a setting that can be switched off. Taking part in a Skhillz Academy program means being recorded.

A recording may capture the learner's name or display name, image, voice, video, chat, submitted work, and screen activity. We record for instruction, accessibility, replay for a learner who missed a session, attendance, quality, staff supervision, and internal review, and so that if a concern is ever raised about conduct in a session involving children there is a record to review rather than conflicting recollections.

Recordings are kept for up to 12 months and then deleted, unless a longer period is required for an educational record, an active account need, a safeguarding matter, a complaint, an investigation, a legal hold, or a legal obligation. They are visible to the Skhillz Academy personnel assigned to that learner, to administrators with a legitimate need, to the learner, and to the learner's parent or guardian, together with authorized replay within the program.

Other participants may be able to view an authorized replay within the program. Participants may not take screenshots, make independent recordings, or make copies.

Recordings are never used outside instruction, safety, quality and internal review without your separate permission, which is a choice you make below.

Control: Notice with acknowledgment at enrollment. No opt-out control is presented.

Because recording cannot be declined, the notice must appear before payment or enrollment, not only after, so that a family for whom this is unacceptable can decide not to enroll.

Where a documented disability-related need or other legal obligation requires it, consider a reasonable modification to how a learner appears in a recording, such as participating with the camera off. A modification changes how a learner is captured; it does not exempt a session from being recorded. Record the modification and the basis for it.

6. Artificial-Intelligence-Supported Learning — Core Use#

I understand that Skhillz Academy may use human-supervised automated or artificial-intelligence-supported tools to personalize learning, generate practice, provide feedback, support accessibility, analyze progress, moderate submissions, or assist instructors. Skhillz Academy will limit data to the educational purpose and will not use child information for targeted advertising.

Control: Required acknowledgment when the selected Service necessarily uses these functions

7. Optional AI Product Improvement or Research#

I permit Skhillz Academy to use the learner’s information for optional AI product testing, model evaluation, or research beyond what is necessary to deliver the enrolled Service. This choice is optional and may be withdrawn prospectively.

Control: Optional; default off

Do not use identifiable child content to train a general-purpose model under this permission without a separate, highly specific, counsel-reviewed notice.

8. Learner Work — Notice, Not a Choice#

Learner work is saved to the learner's record as part of delivering and documenting instruction. Retaining it is necessary to teach, to measure progress over a year rather than a week, and to maintain educational records. It is not an optional feature.

This must be presented as a notice, in these terms:

Your child's writing, drawings, projects, submitted media and assessment responses are saved to their record. This is how a teacher sees progress across a year, and it is not optional.

Work is kept for at least 12 months, and longer where an educational record, an active enrollment, a safeguarding matter or the law requires it. It is visible to you, to your child, and to the Skhillz Academy staff assigned to them. Nobody else sees it unless you switch on one of the permissions below.

Control: Notice. No opt-out control is presented.

What remains optional is what is done with that work beyond instruction: submission to the moderated member showcase (section 9), and promotional, marketing or case-study use (section 10). Both are separate, default-off choices.

9. Moderated Member Showcase — Optional#

I permit selected learner work to be submitted to a Skhillz Academy moderator for possible display in a restricted member showcase. I understand that submission does not guarantee publication and that Skhillz Academy may remove names or identifying details.

Select permitted attribution:

• No name
• First name only
• Approved nickname or initials
• First name and age/grade

Control: Optional; default off; parent approves each submission

10. Public and Promotional Media — Optional and Separate#

Because all sessions are recorded as a condition of the Service, this permission is the control that governs any use of a recording beyond instruction, safety, quality and internal review. It is permission to be asked, not permission to publish.

I authorize Skhillz Academy to ask my permission to use specifically approved recordings, images, video, audio, quotations, first name, likeness, or learner work for the uses selected below. Enabling this setting does not authorize publication of anything. Skhillz Academy will show me the specific item and the specific places it would appear, and I may refuse any individual item for any reason. Declining this permission, or refusing an individual item, does not affect core program participation.

Select each permitted use separately:

• Skhillz Academy website
• Skhillz Academy social media
• Email and digital advertising
• Printed materials
• Presentations and reports
• Case studies and teaching examples
• News or media releases

Select identification level:

• No name
• First name only
• First name and general age/grade

Control: Optional; all default off; dated authorization and revocation mechanism required

Withdrawal applies to future use and content within Skhillz Academy’s control. It may not be possible to retrieve materials already lawfully printed, shared, archived, or redistributed by others.

11. Storytime Studio Questions and Participation — Optional#

I permit the learner to submit questions, drawings, writing, or comments for use during a moderated Skhillz Storytime Studio session. Skhillz Academy may select, edit for length or privacy, or decline a submission.

Control: Optional; per-event or account-level parent choice

12. Marketing Communications — Optional#

Email#

I agree to receive optional news, offers, event announcements, and promotions by email. I may unsubscribe at any time.

SMS#

I agree to receive optional marketing text messages at the number provided. Consent is not a condition of purchase. Message frequency varies. Message and data rates may apply. Reply STOP to opt out and HELP for help.

Controls: Separate optional checkboxes; default off

Necessary account, billing, schedule, safety, and enrollment messages do not require marketing consent.

13. School or Organization Authorization#

Where a school or organization creates student accounts:

I certify that the institution has authority to authorize the educational processing described in its agreement with Skhillz Academy and has provided required notice or obtained required permission. Student information will be used for the institution-authorized educational purpose and not for unrelated commercial purposes.

Control: Required institutional attestation completed by an authorized administrator, not an individual teacher unless the institution expressly authorizes the teacher

14. Rights and Revocation#

The adult account holder may review or change optional permissions in account settings or by contacting privacy@skhillzacademy.org. Some records may be retained when required for education, accounting, safety, consent evidence, disputes, or law.

Revoking optional permission does not affect earlier lawful processing. Revoking processing necessary to provide a Service may require discontinuing that feature or account.

15. Electronic Record#

The system must retain:

• Exact consent text and version
• Each individual selection
• Date and time
• Adult account identifier
• Learner identifier
• Program
• Verification method
• Source page or workflow
• Withdrawal or modification history

16. Contact#

Privacy questions: privacy@skhillzacademy.org
Safeguarding concerns: safeguarding@skhillzacademy.org
General support: support@skhillzacademy.org
Telephone: 888-429-5094